Landlord database registration: what you need to know
Every private landlord in England will have to register themselves and each rental property on the new Private Rented Sector (PRS) database, through a service called "Register your rental property". Here's what's needed and how to get ready.
- Opens: 15 December 2026, starting in the West Midlands
- Rollout: region by region across England over about 12 months
- Window: three months per region to register
- Fee: £65 per property, every year
- Updates: changes generally recorded within 28 days
Registration dates by region
Your deadline depends on where the property is, not where you live. Confirmed dates so far include:
| Region | Registration opens | Deadline |
|---|---|---|
| West Midlands | 15 December 2026 | 14 March 2027 |
| North East | 15 June 2027 | 14 September 2027 |
| London | 15 July 2027 | 14 October 2027 |
| South West (last region) | 15 August 2027 | 14 November 2027 |
Other regions follow month by month in between. Check the official Housing Hub page for your region's dates. If you have properties in several regions, you can register them all from 15 December 2026.
What information you'll need
About you: your name, date of birth, address, phone number and email, plus details of any letting agent.
About each property: tenancy details, number of occupants, licensing status, gas and electrical safety information, EPC details and rent.
Most of this is information you should already hold. The hard part is usually finding it all, especially certificate dates spread across emails and paper files.
Why it matters
- You can't market, advertise or let a property without an active landlord entry and property entry.
- An unregistered landlord can't serve a valid Section 8 possession notice.
- Councils can issue civil penalties once your regional deadline passes, and giving false or misleading information can lead to penalties of up to £40,000.
How to get ready now
- List every property and note which region it's in.
- Find the deadline for each property's region.
- Gather current gas safety, EICR and EPC certificates for each property.
- Check licensing status for any HMOs or selective licensing areas.
- Budget £65 per property per year for registration and renewal.
- Set a reminder for each annual renewal.
How Landlord Friendly will help
- Ready-to-register check: shows which properties have everything the database asks for, and what's missing.
- Deadlines by region: works out each property's registration deadline for you.
- Renewal reminders: warns you before each annual renewal and the 28-day update window.
- Certificates in one place: gas, electrical and EPC details ready to copy across.
Frequently asked questions
When do landlords have to register on the PRS database?
Registration opens on 15 December 2026, starting in the West Midlands, then rolls out region by region across England over about 12 months. Each region gets a three-month window, and your deadline depends on where the property is, not where you live.
How much does landlord database registration cost?
The fee is £65 per property, every year. Each property needs its own registration and an annual renewal.
Can I register early?
Yes. Landlords can register properties in any region from 15 December 2026, as long as each property is registered before its own regional deadline.
What happens if I do not register?
Once your region's deadline passes, councils can take enforcement action and issue civil penalties. You also cannot legally market or let a property without an active landlord entry and property entry, and an unregistered landlord cannot serve a valid Section 8 possession notice.
Can my letting agent register for me?
Agents can help fill in property information, but the landlord must start and confirm the registration. It remains the landlord's responsibility.
Related: Renters' Rights Act guide · First-time landlord checklist · Landlord compliance checklist
Official sources
Last reviewed 25 October 2026. This guide is general information for landlords in England, not legal, tax or insurance advice. Rules change, so check the official sources before acting.